EIR Policies & Procedures
POLICIES AND PROCEDURES FOR USE OF ELECTRONIC INFORMATION RESOURCES
Formal policies that cover the use of electronic information resources are indicated in Seattle Colleges District Policy 259 and Procedure 259. Seattle Colleges comply with the statewide policies regarding IT Security, and the Use of State Resources (WAC 292-110-010).
Allowed use of Email and Email Lists
The two Seattle Colleges policies and one Washington state code (WAC) together define proper use for email (and other state electronic resources). Here's a brief summary of what these rules (links above) tell us regarding allowed use of email and email lists.
Seattle Colleges community members will utilize email distribution lists as means to communicate official business to all faculty and staff, in support of the mission and strategic goals of the district and/or campuses. In addition, WAC 292-110-050 specifies de minimus use of email and state electronic resources, including 7 requirements that must be met if the specific content isn't listed in their official list of approved types of communication: Use must incur little or no cost to the state; is brief; occurs infrequently; does not interfere with the performance of any state officer's or employee's official duties; does not compromise the security or integrity of state property, information systems, or software; is not for the purpose of conducting an outside business, in furtherance of private employment, or to realize a private financial gain; and is not for supporting, promoting the interests of, or soliciting for an outside organization or group.